STRAWBERRY WATER USERS ASSOCIATION
REGULAR MEETING OF THE BOARD OF DIRECTORS
June 13, 2012
The Strawberry Water Users Association Board
of Directors held a regular board meeting in the Association’s office at
Payson, Utah, Wednesday, June 13, 2012, at 7:00 p.m.
Thirteen directors were present with Dan
Ellsworth, Scott Phillips and J. Merrill Hallam being absent. Shawn Thomas was in attendance and recorded
the minutes.
Vice President Quentin Francom conducted the
meeting. Guy Larson offered the invocation and Quentin Francom led the group in
the pledge of allegiance. Vice President Francom welcomed Debbie Vanoy from
Central Utah Water Conservancy District and Alan Christensen with the Bureau of
Reclamation to the meeting.
Approval
of the Minutes
Robert McMullin made a motion, seconded by Dale Rowley,
approving the minutes of the regular board meeting held May 9, 2012. It was unanimously approved.
Properties
and Development Committee
Maintenance & Water Conservation Projects Chairman Quentin Francom
reported on the Maintenance & Water Conservation Projects and photos of the
projects were shown.
Large Warehouse Chairman
Quentin Francom reported that Zion’s Bank came and moved the stuff they had rights to out of the warehouse. SWUA
will try and sell the remaining inventory because Zion’s Bank signed it over to
us. We will make attempts to sell the items leftover in the warehouse to make a
partial payment on rent, repairs, and cleaning.
The construction foreman is getting bids for these items.
Small Warehouse Kevin
Anderson asked what is going on with Hathaway it appears they have more trucks
here all the time I am concerned about damage to the asphalt. Are they being
allowed to do more than what is in their agreement? Chairman Francom responded
and reported that they are just about caught up on their rent.
Nephi Property Chairman
Francom reported that Greenline Equipment Group that was interested in SWUA’s
Nephi property cancelled the meeting they had scheduled with us.
Chairman Francom suggested that we pursue selling the land.
Robert McMullin made a
motion, seconded by Blair Hamilton, approving the General Manager discusses
with realtor/agent listing the Nephi property and bring a proposal back to the
board for review. It
was unanimously approved.
Calvin Crandall arrived to the
meeting at 7:18 p.m.
Vice President Francom turned
the meeting over to President Crandall.
Other
Robert McMullin reported that
individuals at IFA have had people approach them about possibly putting a rail
head at the site near SWUA’s IFA property. Robert suggested the committee spend
some time and research this.
Friends of Strawberry Kelly Lewis reported on the Friends
of Strawberry meeting.
Water
Policy Committee
Footnote 6 Chairman
Garry Brown gave an update on the status of footnote 6.
Old Fields Chairman
Brown reported that a meeting was held concerning old fields. SWUA’s council
reinforced that it is our duty to represent the shareholders interest in the
matter. The water will go back on the lots (this property previously known as Pages).
SWUA has spent many hours on this project by staff. Caren Kirk will attempt to
create a historical outline of the old fields and time spent by staff.
Finance
Committee
Disbursements and Expenses
Kelly Lewis made a motion, seconded by Guy Larson, approving
payment of the invoices, and checks previously written as presented. It was unanimously approved.
Property & Liability Insurance Renewal Proposal Chairman Anderson
reported that the Committee reviewed the proposals for SWUA’s property and
liability insurance. The Committee recommends Arch’s proposal with a premium of
$78,101 and Utah Workers Compensation Fund with a premium of $8,846
Robert McMullin made a motion, seconded by Kelly Lewis,
approving the Arch premium of $78,101 and the $8,846 proposal from the Utah
Workers Compensation Fund. It was
unanimously approved.
Financial Reports and Investments Chairman Kevin Anderson reported on SWUA’s
investments.
Irrigation
Committee
River
Commissioner's Report Chairman Jesse Warren reviewed the Spanish
Fork River Commissioner’s written report that is maintained in SWUA’s files.
Change of Place of Use and Water Deeds
Robert McMullin made a motion, seconded
by Guy Larson, approving:
1.
A
Water Deed request made by Margaret J. Backus to Nicholas and Rachel Button
Serial No. 624.014 for a total of 1.00 acre foot.
It
was unanimously approved.
Signed Water Dedication Agreements (WDA) Were not discussed.
Other
Chairman Warren reported that the committee
recommends not holding the public officials Bar B Que this fall due to budget
issues.
Guy Larson made a motion, seconded by Kevin Anderson,
approving that due to budget short falls this year’s Public Officials Bar B Que
be cancelled. It was approved with a
vote of 8 in favor and 6 opposed.
Quentin Francom asked what SWUA’s fees are to
administer the CUWCD rental water. Staff reviewed some of the fee’s we charge
to administer this but to ensure we are giving accurate information I would
have to get the breakdown to make sure I am covering all of the costs.
Robert McMullin recommended that the Water
Policy committee review this matter and bring back a recommendation.
There was some discussion on canal company
losses and delivery of the bank. The water policy committee will continue
discussing these matters and bring it back to the board when they have a
recommendation.
Power
Committee
Lobbyist Report Chairman Robert McMullin gave a status
report on the lobbyist.
Generation Chairman McMullin
reported on the hydro generation for May 2012
Spanish Fork Flow Control Structure Power Plant
(SFFCSPP) Chairman McMullin reported that we had a meeting with SESD and CUWCD
to discuss the SFFCSPP. There were three
items on the agenda for discussion 1. Optimal location; 2. Optimal sizing; 3. Confirm and refine project financing. It
was determined to proceed with these three items would cost approximately
$15,000. Our committee determined that we would like to proceed our share would
be $5,000.
Quentin Francom made a motion, seconded by Kelly Lewis,
approving the funds up to $5,000 to proceed with this phase of the Spanish Fork
Flow Control Structure Power Plant engineering.
It was unanimously approved.
Other
Spanish Fork City Dam Chairman
McMullin recently attended a meeting concerning the City Dam after engineering
was done it was determined that it is not practical to generate power at the
location of the new dam. SWUA paid
$4,000 to have engineering done for a determination on generation.
Public
Affairs Committee No report.
Executive
Committee No report.
Other
Business
Blair Hamilton indicated that Fred Vincent
and Wayne Peterson have requested a reduced rate from SESD on a pump that has a
demand meter that they will be using. Blair asked if SWUA is willing to reduce
their rate. Blair asked if Spanish Fork Southeast Irrigation Company could
possible use rehabilitation funds for this.
Garry Brown asked who will be using the water
that is pumped. Blair indicated that Spanish Fork City will use the water.
Maybe, possibly Spanish Fork Southeast Irrigation Company.
There was much discussion about this issue.
Many felt that if you do this for some you need to do it for all.
Recharge Project
Alan Christensen discussed the Spring Creek
recharge project and indicated that SWUA may want to become familiar with it.
Garry Brown was directed to check with Jay
Franson about this project.
There being no further business, the meeting
adjourned at 8:55 pm.
